Program Coordinator - Clinton Foundation

Program Coordinator Clinton Foundation
Location: Indonesia (Jayapura, Papua Province)
Closing date: 04 Apr 2008
Job Description

Description:

The Program Coordinator will work with the country team to represent the Clinton Foundation HIV/AIDS Initiative (CHAI) in Tanah Papua, Indonesia. He/she will be required to collaborate with the Ministry of Health, Provincial Health Offices of Papua and Papua Barat, UN agencies, NGOs and other implementing partners to support the scale-up or high-quality care and treatment for people living with HIV in Tanah Papua.

Responsibilities:

Coordination:
- Ensure effective coordination between the Provincial Health Offices of Papua and Papua Barat (PHOPPB) and CHAI
- Ensure effective coordination of CHAI activities and programs with government agencies, UN agencies and NGOs involved in care and treatment activities
- Ensure coordination internally among clinical mentoring team and staff for clarity and successful implementation of program activities and goals
- Provide concrete recommendations for continuously enhancing effective, and productive relationship with government authorities and relevant stakeholders
- Oversee the coordination of activities such as clinical mentoring support, pediatric care and treatment, procurement and supply chain management, laboratory strengthening, rural initiative etc.
- Support PHOPPB in implementation of CHAI and PHOPBB program activities
- Provide technical assistance to PHOPBB as requested/necessary

Programs:
- Execute and implement the work plan that supports PHOPPB needs/priorities, in line with the mandate and principles of the provincial governments and the Foundation
- Work with program staff and SE Asia Program Coordinator to direct programs in line with the goals and vision of MOH, PHOPPB and CHAI
- Identify gaps and opportunities in programming and recommend solutions to improve them
- Complete all necessary reports, including reports to headquarters, donors, government partners
- Conduct assessments, analyses, and reporting across program lines as necessary
- Develop program monitoring and evaluation methodology, tools, and indicators for regular review of on-going program activities, participate in M&E trips at site level and draft necessary reports
- Develop proposals including program plans and activities, content, timelines, and budgets for programs in Tanah Papua
- Develop and implement the Tanah Papua 2009 program work plan
Finance and Accounting:
- Review and certify monthly bank reconciliation for submission to SE Asia Program Coordinator and subsequently to HQ finance
- Review monthly expected cash need budget for submission to HQ finance
- Develop expected 3 month overall program budget for submission to HQ monthly
- Monitor and review “budget” vs. “actuals” on a monthly basis to gauge budgetary status of programs
- Develop and review program budget during annual and semi-annual reviews for both HQ and donor (AUSAID)
- Review monthly general ledgers to check accuracy of charged accounts/programs
- Manage bank account balance at local bank to ensure consistent and adequate cash flow
- Certify financial documents including bank reconciliation, expenses, and cash account management as necessary for approval

Administration:
- Train current and new staff as necessary on CHAI goals, principles, and programming
- Recruit and process candidates for new staff and interns including necessary paperwork, advertisement, setting up interviews, and participating in interviews for the Papua office
- Develop SOPs and protocols for office management and financial governance
- Manage professional development of designated staff and interns
- Manage and process any administrative documentation as requested from HQ
- Process and manage all media inquiries

Qualifications:

- Master’s degree, preferably MBA or relevant field
- Minimum 5 years professional experience in private sector as project manager; applicants with management consulting, investment banking, or other relevant private sector experience strongly preferred; development and/or public health experience an asset
- Entrepreneurial ability to work quickly and effectively with minimal supervision
- Experience working with governments and governmental institutions; respect for the political processes and protocols involved in government programs
- Sensitivity to local political and cultural contexts
- Ability to work productively in a multi-cultural, international setting and to establish and maintain effective working relationships with counterparts in international agencies, local government bodies, non-governmental organizations, professional institutions and internal CHAI Team
- Ability to be effective in high-pressure situations
- Ability to absorb and synthesize a broad range of information
- Ability to handle multiple tasks simultaneously, set priorities, and meet deadlines
- Strong leadership and diplomacy skills
- Strong problem solving and analytical skills
- Excellent communication (both written and oral) and interpersonal skills
- Excellent knowledge of spoken and written English and Bahasa
- High level of proficiency with Microsoft office software, particularly Word, Excel and Powerpoint
- Willingness to work in and travel to rural, low-resource settings

Pluses:
- Experience working in a similar consultative capacity
- Experience in working with HIV/AIDS
- Experience in dealing with Government, Bi-lateral and multi-lateral organizations
- Understanding of healthcare systems in resource-limited settings
- Experience working in developing countries
Vacancies Contact
Please E-mail letter of interest, resume and names of three references to: dhazman@clintonfoun dation.org.
In the subject field of the e-mail, please type only: Papua Program Coordinator