Finance Assistant PMD Mahakam

Looking for Finance Assistant, based in Samarinda - East Kalimantan. If you are interested please send your application letter and CV to recruitment@ pmdmahakam. org or post to Kantor PMD Mahakam - Gedung Bappeda Propinsi Kalimantan Timur - Lantai III , Jl. Kesuma Bangsa no. 2 - Samarinda. Don't apply to this email address. Thank you

Terms of
Reference

FINANCE
ASSISTANT

PROGRAM
PEMBERDAYAAN MASYARAKAT DELTA MAHAKAM
UNDP - DEPDAGRI

Background :
Community
Empowerment Programs Delta (PMD) Mahakam was launched 11 April 2007. Aim to
promote local economic development and local livelihoods by addressing the
issues of declined mangrove coverage ; conflicts of land use, land tenure and
land rights; pollution and contamination in the delta; declined ecological
productivity; as well as the lack of well-coordinated and comprehensive policies
on shrimp pond development and mangrove conservation. The expected outcomes of
the project is the implementation of a sustainable mode of utilization of the
natural resources of the Delta, ensuring at the same time that the key
ecological functions of the Delta are preserved and that the economic benefits
of shrimp and other mangrove resources are maintained on a long-term basis.

Community Empowerments Programs Delta (PMD) Mahakam as
cooperation result between central level government (Ministry of Home Affairs,
BAPPENAS and BPN), Provincial Government of East Kalimantan, Kutai Kartanegara
District, United Nation and Development Program (UNDP) and also Total E & P
Indonesie and INPEX Corporation.

Finance Assistant
Under
the overall guidance and direct supervision of the Project Manager, the Finance
Assistant assumes financially related day to day operational responsibility for
the project implementation. Finance Assistant will be assisting the Project
Manager in regular financial reporting to the Project Executive, Implementing
Partners and responsible Programme Officer of UNDP while maintaining close
communication over operations issues arising from the project implementation.
Internally, Finance Assistant is responsible for the Project Management Unit
(PMU) financial management in relation to the Local Implementing Partner needs
under the Project Manager supervision and will work in close collaboration with
Finance Associate (based in Jakarta). Externally, s/he represents the PMU in
the project financial & administrative implementation and management.

Key Function
1. Managing day-to-day project financial implementation
of the PMU under the Project Manager supervision ( 70% )
2. Providing direct financial technical
assistance to the Project and Finance Associate and indirectly to the Project
Executive ( 30 % )

I. Finance
Management
· Planning
1. Assist the Project Manager in organizing
joint planning meetings involving Local Implementing Agency and other relevant
parties to develop an annual financial workplan and a corresponding budget plan
with clearly stated milestones contributing to the achievement of target
outputs defined in the Project Document (PRODOC) and get it approved by the NPD
and UNDP via the Finance Associate and Project Executive.
2. Develop quarterly financial workplans and PMU
expenditure plans based on the agreed annual workplan together with the Project
Manager.
3. Assist Project Manager to advise the Executive
Secretary (ES) for revisions to the financial workplan and budget plan based on
the operational and strategic appreciation of project implementation with given
conditions and obtain ES approval.
4. Assist Project Manager to consolidate and
synchronize proposals of project beneficiaries with project financial annual
workplan and targets, providing advice on the appropriateness as well timelines
of these proposals according to established targets and timeframes to be
reported to the ES.

· Implementation
1. Establish and implement the Accounting and
Administrative System of the PMU.
2. Cooperates with the PMU staff and
consultants in consultation with the Project Manager.
3. Assist the Project Manager and cooperates
with the local implementing partners in mobilizing competent local and national
experts that are needed by the beneficiaries of the projects, following the agenda
and activities that are supported by the projects.
4. Assist the Project Manager in follow-up and
ensuring that required inputs in terms of funding are processed in a timely and
transparent manner and mobilize competent national and international expertise
as required.
5. Implement and ensure submission and the
quality of goods and services procured for the project.
6. Prepare project financial reports including
the management of petty cash, consult the Project Manager for any funding
issues.

· Monitoring
and Evaluation
1. Assist the Project Manager in monitoring
project progress against annual and quarterly budget plans.
2. Liaise with the Local Implementing Agency
and ES on the conduct of project finance and administrative evaluation and
ensure access by the evaluators to finance administrative documentation,
personnel and institutions involved in the project with active consultation
with and endorsement by the Project Manager.

· Reporting
and Auditing
1. Prepare project financial progress reports (monthly,
quarterly and annual financial) against monthly, quarterly and annual budget by
the project for approval by the Project Manager.
2. Prepare final project financial report,
with an analysis of PMU delivery towards expected results as defined in the
PRODOC and subsequent budgets for Project Manager approval. Together with
Executive Secretariat & PM organize project financial review meeting as
needed.
3. Establish and maintain a systematic filing
system of key documents (in hard copy and softcopy) in line with audit
requirements.
4. Assist Project Manager, Finance Associate,
Project Executive in closing projects operationally and financially in
accordance of rules and regulations of Implementing Partner & UNDP and in
close coordination with Implementing Agencies.
5. Responsible for the conduct of project
audit and ensure access by auditors to project documentation, personnel and
institutions involved in the project by PMU. Ensure that audit recommendations
are complied by the PMU to be reported to the Project Manager

III. Impact of results

Project financial implementation in line with the PID,
objectives of the project and GOI & UNDP rules, regulation and procedures
is critical to ensure achievement of GOI & UNDP Country Programme outcomes.
A client-oriented and efficient approach has impact on the image of GOI &
UNDP CO.