IBU Foundation is seeking a highly motivated persons to fill the
following positions which will be based at Bandung, Jawa Barat:
1. Program Manager
2. Project Manager
3. PR Officer/Fundraising /Marketing Manager
4. HR OFFicer
5. Logistic Officer
6. Administration Assistant/Secretary
7. Volunteer Coordinator
TERM OF REFERENCE AND JOB DESCRIPTION
1. PR Officer/Fundraising /Marketing Manager
Employment Status : Fix Term
Location : Head Office
Scope of Work : Foundation External Communication
Immediate Supervisor : Executive Director
On the Job Coordination : Program Manager, Project Manager, HR
Officer
Job Summary :
The Fundraising/ marketing manager perform role in providing strategic
direction in managing foundation fundraising and external
relationship management. He/She is responsible to create and adjust
the policies, regulation and procedures related with foundation
external relationship; Responsible for plan and implement
fundraising activity ; establish network and execute activities for
fund raising; coordinate with other department in a matter of fund
raising; bridging relationship and communication between position
holders in foundation and project with other party related with their
field of work. He/She also responsible in create and manage Ibu
Foundation promotion & socialization programs to the external
environment.
Qualifications :
Education
€ ’µ Bachelor Degree, Preferably Master Degree, in Communication,
Marketing or Marketing Communication. Could be from other major but
have experience in the related field above.
€ ’µ Knowledge on Marketing Communication.
€ ’µ Knowledge in social & cultural approach to individual, group,
organization and society.
€ ’µ General knowledge of General Administration, Asset & Project
Management.
Experiences
€ ’µ Experience in the field of public relation or marketing
communication.
€ ’µ Experience in leadership position.
Skills
€ ’µ Good leadership skill € ’¶ Good ability in motivating, coaching
& influencing others (minimally capable of coaching & influencing
others).
€ ’µ Good Organizational skill € ’¶ Good understanding in
organizational structural & cultural approach (minimally have good
understanding in organizational structural approach), (minimally have
knowledge about) organizational behavior and (minimally have
knowledge about) organizational development.
€ ’µ Good Management Skill € ’¶ Capable of managing self, team,
organization and resource.
€ ’µ Good communication skill € ’¶ High ability in interpersonal
communication, presentation & negotiation; Fluent in oral & written
English and Bahasa Indonesia, preferably have fluency in other
language.
€ ’µ Good social skill € ’¶ Good ability in seeking, building,
establishing and maintaining relationship; Capable on conflict
resolving (minimally could provide assistance or advice in resolving
conflict) & working individually and or in team.
€ ’µ Good analytical skill € ’¶ Capable of logic, systematic &
strategic thinking, & analyzing problems; Have good objective and
consideration in giving judgment and make decision; High willingness
to learn & relearn; Capable in handling multitask and dealing with
complexity.
€ ’µ Good quantitative skill € ’¶ Have well numerical reasoning and
arithmetic computation; Well to do numerical & text coding &
converting; Capable to understand and use tables and graph; well
detail orientation.
€ ’µ Good computer literacy € ’¶ ability in using office standard
software, High ability in using software for design & internet for
browsing and communicates.
Physical Aspect
€ ’µ Preferably, in good health condition, since main task are not
only require office work but also require the position holder to do
official travel, minimum to site office.
Emotional Aspect
€ ’µ Emotionally stable, good self confidence, good awareness,
high stress tolerance & high ability in maintaining composure.
€ ’µ High commitment
€ ’µ Good Empathy and have high willingness to help.
€ ’µ Good ability to adapt in different kind of environment,
flexible & well socialize.
Other Requirement
Preferably have talent in and or have high creativity in designing
image and or make illustration and or photo editing; capable of
designing web.
2. Program Manager
Employment Status : Fix Term
Location : Head Office
Scope of Work : Foundation Program Department
Immediate Supervisor : Executive Director
On the Job Coordination : Human Resource, Public Relation
Officer, Finance Manager, Project Manager
Job Summary :
The Program manager performs role in developing overall program
intervention in the foundation; providing technical guideline in a
form of policies, procedure and regulation for all program
activities; monitoring program activities and progress in all sites
in according to goal and objective in strategic planning; Develop
proposal for submission; Evaluate and verify program reports
submitted by site program officer before submission to donors;
Provide guidance to site program officer in site program development;
Coordinate with Finance Manager in a matter of program financing.
He/She is also responsible to establish and maintain donor & partner
network to support for foundation operation.
Qualifications :
Education
€ ’µ Bachelor Degree, Preferably Master Degree on Medicine,
Psychology, Environment or other related field from reputable
university.
Specific Knowledge to Start
€ ’µ Knowledge on Health, Psychology, Economics.
€ ’µ Knowledge in social & cultural approach to individual, group,
organization and society.
€ ’µ General, but preferably advanced, knowledge in research
methodology.
€ ’µ General knowledge of General Administration, Asset & Project
Management.
€ ’µ General knowledge in the field of social & humanistic works,
project & programs.
Experiences
€ ’µ Experience in the field of Research.
€ ’µ Experience working in NGO
€ ’µ Experience in leadership position.
Skills
€ ’µ Good writing skills € ’¶ Good ability in proposal writing and
donor reporting.
€ ’µ Good leadership skill € ’¶ Good ability in motivating, coaching
& influencing others.
€ ’µ Good Organizational skill € ’¶ Good understanding in
organizational structural & cultural approach, organizational
behavior and organizational development.
€ ’µ Good Management Skill € ’¶ Good ability in managing self & Good
Ability, preferably high ability, in managing team, organization and
resource.
€ ’µ Good communication skill € ’¶ Good ability in interpersonal
communication, doing presentation & negotiation; Fluent in oral &
written English and Bahasa Indonesia, fluency in other language is an
advantage.
€ ’µ Good social skill € ’¶ Good ability in seeking, building,
establishing and maintaining relationship; Good ability in conflict
resolving & working individually and or in team.
€ ’µ Good analytical skill € ’¶ Good ability in logic, systematic &
strategic thinking, & analyzing problems; high objectivity and good
consideration in giving judgment and make decision; High willingness
to learn & relearn; Capable in handling multitask and dealing with
complexity.
€ ’µ Good quantitative skill € ’¶ Capable in numerical reasoning and
arithmetic computation; Capable to do numerical & text coding &
converting; Ability to understand and use tables and graph; High
detail orientation.
€ ’µ Good computer literacy € ’¶ Capable in using office standard
software & internet for browsing and communicates.
Emotional Aspect
€ ’µ Emotionally stable, good self confidence, high awareness,
high stress tolerance & high ability in maintaining composure.
€ ’µ High commitment
€ ’µ Good Empathy and have high willingness to help.
€ ’µ Good ability to adapt in different kind of environment,
flexible & well socialize.
Physical Aspect
€ ’µ Preferably, in good health condition, since main task are not
only require office work but also require the position holder to do
official travel in the IBU foundation territory.
Other Requirement
€ ’µ Preferably have high experience & high creativity in
organizing social & humanistic events.
3. Project Manager
Employment Status : Fix Term
Location : Head Office
Scope of Work : Foundation Project Management
Immediate Supervisor : Executive Director
On the Job Coordination : Program Manager,
Fundraising/ Marketing Manager, Finance Manager, Human Resource,
Logistic Officer
Immediate Supervised : FIeld Site Manager .
Job Summary :
The Project Manager main responsibility is to manage the overall
project management in all site office in the IBU in the territory
where the foundation is conducting its operation. The Project Manager
perform a key role in providing strategic leadership and direction to
all foundation members in the sites, especially those under his/her
immediate supervision, ensuring the adequacy of site office resource
to be used in achieving foundations goals, act as public relation in
bridging communication between site office and external stakeholder
in territory. Ensuring all site office following IBU foundation
procedure and guideline.
Qualifications :
Education
€ ’µ Bachelor Degree, Preferably Master Degree, in Health,
Psychology, Sociology or Economics. Could be from other major but
have experience in the related field above.
Specific Knowledge to Start
€ ’µ Knowledge on health, psychology & economics.
€ ’µ Knowledge on social & legal aspect of organization.
€ ’µ Knowledge in social & cultural approach to community.
€ ’µ General knowledge in research methodology.
€ ’µ General knowledge of General Administration, Asset & Project
Management.
€ ’µ General knowledge in the field of social & humanistic works,
project & programs.
Experiences
€ ’µ Experience in social & humanistic field works, project &
programs.
€ ’µ Experience in leadership position.
Skills
€ ’µ Good leadership skill € ’¶ Good ability in motivating, coaching
& influencing others.
€ ’µ Good Organizational skill € ’¶ Good understanding in
organizational structural & cultural approach, organizational
behavior and organizational development.
€ ’µ Good Management Skill € ’¶ Good ability in managing self & Good
Ability, preferably high ability, in managing team, organization and
resource.
€ ’µ Good communication skill € ’¶ Good ability in interpersonal
communication, doing presentation & negotiation; Fluent in oral &
written English and Bahasa Indonesia, fluency in other language is an
advantage.
€ ’µ Good social skill € ’¶ Good ability in seeking, building,
establishing and maintaining relationship; Good ability in conflict
resolving & working individually and or in team.
€ ’µ Good analytical skill € ’¶ Good ability in logic, systematic &
strategic thinking, & analyzing problems; high objectivity and good
consideration in giving judgment and make decision; High willingness
to learn & relearn; Capable in handling multitask and dealing with
complexity.
€ ’µ Good quantitative skill € ’¶ Capable in numerical reasoning and
arithmetic computation; Capable to do numerical & text coding &
converting; Ability to understand and use tables and graph; have well
detail orientation.
€ ’µ Good computer literacy € ’¶ Capable in using office standard
software & internet for browsing and communicates.
Emotional Aspect
€ ’µ Emotionally stable, good self confidence, high awareness,
high stress tolerance & high ability in maintaining composure.
€ ’µ High commitment
€ ’µ Good Empathy and have high willingness to help.
€ ’µ Good ability to adapt in different kind of environment,
flexible & well socialize.
Physical Aspect
€ ’µ Good health condition, since main task are not only require
office work but also require the position holder to do official
travel at least in regional territory, and or to head office.
4. Logistic Officer
Employment Status : Fix Term
Location : Head Office
Scope of Work : Regional Logistic Management
Immediate Supervisor : Executive Director
On the Job Coordination : Human Resource , Finance Manager,
Public Relation Manager, Program manager,
Job Summary :
The Logistic Officer perform role in managing the logistic in IBU
Foundation Office and perform technical assistance of logistic at
site offices. He/She is responsible to create policies, regulation
and procedure for logistic management in IBU office. He/She is
responsible to manage all logistic procurement; coordinate with site
manager and field logistic coordinator to ensure the proper storage,
utilization, maintenance and recording of logistic in project site;
safeguard head office assets in the form of logistic; create logistic
supplier & procurement database; to make monthly logistic report to
Executive Director.
Qualifications :
Education
€ ’µ Bachelor Degree from reputable university.
Specific Knowledge to Start
€ ’µ Knowledge on organization & management.
€ ’µ General knowledge of Asset & Project Management.
€ ’µ Knowledge in logistic management.
€ ’µ Knowledge in budgeting.
€ ’µ General knowledge in the field of social & humanistic works,
project & programs.
Experiences
€ ’µ Experience in handling logistic in the field of social &
humanistic works, project & programs.
€ ’µ Experience in leadership position.
Skills
€ ’µ Good leadership skill € ’¶ Good ability in motivating, coaching
& influencing others.
€ ’µ Good Organizational skill € ’¶ Good understanding in
organizational structural & cultural approach (minimally in
organizational structural approach).
€ ’µ Good Management Skill € ’¶ Good ability in managing self & Good
Ability in managing team and resource.
€ ’µ Good communication skill € ’¶ Good ability in interpersonal
communication, & negotiation; Fluent in oral & written English and
Bahasa Indonesia, fluency in other language, such as local language,
is an advantage.
€ ’µ Good social skill € ’¶ Good ability in seeking, building,
establishing and maintaining relationship; Good ability in conflict
resolving & working individually and or in team.
€ ’µ Good analytical skill € ’¶ Good ability in logic, systematic &
strategic thinking, & analyzing problems; good objective and
consideration in giving judgment and make decision; High willingness
to learn & relearn; Capable in handling multitask and dealing with
complexity.
€ ’µ Good quantitative skill € ’¶ Capable in numerical reasoning and
arithmetic computation; Capable in numerical & text coding &
converting; Good ability to understand and use tables and graph; Well
in detail orientation.
€ ’µ Good computer literacy € ’¶ Have ability in computer software &
hardware, using office standard software & internet for browsing and
communicates.
Physical Aspect
€ ’µ Preferably, in good health condition, since main task include
office & field work. Official travel in IBU foundation territory is
done as scheduled for the purpose of providing direct monitoring to
site office logistic.
Emotional Aspect
€ ’µ Emotionally stable, good self confidence, high awareness,
high stress tolerance & high ability in maintaining composure.
High commitment
€ ’µ Good Empathy and have high willingness to help.
€ ’µ Good ability to adapt in different kind of environment,
flexible & well socialize.
Other Requirement
€ ’µ Preferably have outdoor experience and good ability in
driving car or motorbike.
5. Human Resource Officer
Employment Status : Fix Term
Location : Head Office
Scope of Work : Human Resource Department
Immediate Supervisor : Executive Director
On the Job Coordination : Public Relation Officer, Program
Manager, Finance Manager and Logistic Officer, Volunteer Coordinator
Job Summary :
The human resource officer main responsibilities are to administer
the implementation of human resource management. He/She is
responsible to maintain the implementation of human resource
policies, regulation and procedure required in managing the head
office. Coordinate with the finance and logistic manager in a matter
of providing human resource compensations and coordinate with program
manager in a matter of providing human resource for program
implementation in IBU foundation territory. Create and up-date the
head office database.
Qualifications :
Education
€ ’µ Bachelor Degree in Administration, Management or Industrial
Psychology. Could be from other major but have experience in the
related field above.
Specific Knowledge to Start
€ ’µ Knowledge on Administration and management.
€ ’µ Knowledge on social & legal aspect of organization & human
resource.
€ ’µ Knowledge in social & cultural approach in organization and
community.
€ ’µ General knowledge in research methodology.
€ ’µ General knowledge of General Administration, Asset & Project
Management.
€ ’µ Experience in the field of Administration and or Human
Resource.
Skills
€ ’µ Good Organizational skill € ’¶ Good understanding in
organizational structural & cultural approach, organizational
behavior and organizational development.
€ ’µ Good Management Skill € ’¶ Capable of managing self & Capable of
(minimally could provide assistance and or consultation in) managing
team, organization and resource.
€ ’µ Good communication skill € ’¶ Good ability in interpersonal
communication; Fluent in oral & written English and Bahasa Indonesia,
fluency in other language is an advantage.
€ ’µ Good social skill € ’¶ Have ability to seek, build, establish
and maintain relationship; Capable of provide assistance or advice in
resolving conflict & working individually and or in team.
€ ’µ Good analytical skill € ’¶ Capable of logic- systematic
thinking, & analyzing problems; Have good objective and consideration
in giving judgment and make decision; High willingness to learn &
relearn; Capable in handling multitask and dealing with complexity.
€ ’µ Good quantitative skill € ’¶ Well numerical reasoning and
arithmetic computation; Well to do numerical & text coding &
converting; Capable in using tables and graph; High detail
orientation.
€ ’µ Good computer literacy € ’¶ ability in using office standard
software & internet for browsing and communicates.
€ ’µ Familiar and able to use psychological testing method.
€ ’µ Good interpretation of psychological test result and make
psychological report is an advantage
Emotional Aspect
€ ’µ Emotionally stable, good self confidence, good awareness,
good stress tolerance & high ability in maintaining composure.
€ ’µ High commitment
€ ’µ Good Empathy and have high willingness to help.
€ ’µ Capable to adapt in different kind of environment, flexible &
well socialize.
Physical Aspect
€ ’µ Preferably, in good health condition, though main task are
mostly office work, but official travel at least in regional
territory is possible under some circumstances.
6. Administration Assistant/ Secretary
Employment Status : Temporary Fix Term
Location : Head Office
Scope of Work : Office Administration
Immediate Supervisor : Executive Director
On the Job Coordination : Public Relation Officer, Program
Manager, Finance Manager and Logistic Officer
Job Summary
Responsible for general office administration. Responsible for the
receipt, dispatch and accountability of all incoming and outgoing
mail / pouch/ faxes and E-mail. Responsible for handling visitors and
telephone calls; Responsible for filing and typing of materials as
requested by the Program Department and Directors. Assist HR Officer
in facilitation the required recruitment and selection process.
Ensure all personnel files of the field staffs are well maintained
and updated. To attend any other tasks requested by the Line Manager
and Director as required and when necessary Develop an
administration budget in consultation with the Finance Manager and
ensure efficient and effective use IBU Foundation.
Qualification
University degree in administration/ social/other discipline, good in
detail
Proven experience in similar area for 2 years, good computer skills
and abilities, particularly in spreadsheets Good knowledge of basic
computer operations, internet and MS office
Good communication skill
Good interpersonal skills and good in spoken and written English
Language skills
7. Volunteer Coordinator
Employment Status : Part Time
Location : Head Office
Scope of Work : Human Resource Department
Immediate Supervisor : Human Resource Officer
On the Job Coordination : Public Relation Officer, Program
Manager, Finance Manager and Logistic Officer
Job Summary
Responsible for coordinate volunteer in Human Resource Department.
Responsible Managing Volunteer in term of training and Placement in
different department. Coordinate with Field Manager for placement
volunteer in field office. Ensure all volunteer personnel files of in
updated. To attend any other tasks requested by the Line Manager and
Director as required and when necessary Develop an administration
budget in consultation with the Finance Manager and ensure efficient
and effective use IBU Foundation.
Qualification
University degree in administration/ social/other discipline, good in
detail
Proven experience in similar area for 2 years, good computer skills
and abilities, particularly in spreadsheets Good knowledge of basic
computer operations, internet and MS office
Good communication skill
Good interpersonal skills and good in spoken and written English
Language skills
Sent your application letter and CV including recent photos (3x4) not later than February 29th,2008 to :
HR & Admin Assistant
IBU Foundation Regional Office
Jl. Sei Sekundur No.10, Kel. Sei Sikambing
Medan 20119
or by Email to hr.regsumatra@gmail.com
We will contact you by email on March 2nd, 2008, so make sure that your Email is active.
Screening test will be held on March 4th, 2008 at Head Quarter Office - IBU Foundation, Bandung.
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