Lowongan di INGO

CARE INDONESIA – Jakarta, is currently recruiting for the position below:
GOVERNMENT OF INDONESIA LIAISON ADMIN ASSISTANT

Primary Function:
To provide secretarial, administration, and technical support services related to visa, working permit and reporting for expatriates and duty free process to the GOI Liaison sectors

RESPONSIBILITIES:
· Prepare general correspondence, fax, reports and memos as requested for telex visa and reentry permit visa.
· Prepare invitation letters to be signed by the PL GOIL required for expatriates visitors planned to visit Indonesia by taking into consideration also all related rules, laws and regulations
· Prepare and arrange interview for expatriates on their first period working with CIIHQ
· Assist in preparing and finalizing the note of interviews for expatriates for further submission to the related GOI

· Prepare general correspondence and its supporting documents for colleting Visa dinas
· Managing and preparing necessary documents and letters of reporting for expatriates to the related Police office, Ministry of Manpower and the Civil Registration Office
· Managing and preparing required documents for processing duty free for non food item including vehicles
· Assist in preparing International Driving License for expatriates working in Jakarta
· Maintain relations with GOI ministries of Setneg, Home Affairs, BIN, BAIS TNI and Provincial Bappeda related to expatriates working permits
· Collected and maintain rules, laws and regulation regarding visas from the related ministries and keep updating the Program Leader for any changing and/or release of the latest versions
· Develop and maintain files for each expatriates and keep updating the history
· Keep tracking and further reminding the Program Leader about the due dates and extension of individual visas
· Managing and applying visas as required for CII staff visiting out country(ies)
· Assist the SGS CARE International Indonesia in
Ø Arrange airline and hotel reservations for staff and visitors as well as monitoring travel schedules for WGGGL sectors
Ø Arrange appointments and meetings as well as monitor appointments schedules
Ø Prepare filling for GOI Liaison documentation
Ø Conducting administrative works, papers and activities
· Carry out other task and duties required by the supervisor

QUALIFICATIONS:
· Minimum Diploma in Secretary or Administration
· Have a minimum of 4 (four) years experience in handling secretarial and administration related to expatriates working permit
· Ability to communicate in English (both written and spoken)
· Computer literate (MS Word, Excel, and simple data base)
· Ability to work in team and under pressure
· Good interpersonal skills
· Good personal approach
· Attention to details

TERMS OF OFFER:
This position will be contracted for 3 months. CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and states the applied position in the email subject or on the left hand-side of the envelope.

Please submit your applications before January 26th, 2008 to
CARE International Indonesia, Human Resources Unit:

recruit_119@ careind.or.id

“Only qualified applicants will be shortlisted”