Logistic Assistant Based in Lamno (LAL) - Canadian Red Cross

The Canadian Red Cross (CRC) is implementing a major community-based reconstruction and rehabilitation program with the primary focus on shelter construction project in Aceh Besar, Lamno, Calang and Nias for beneficiaries affected by Tsunami of December 26, 2004 and earthquake of March 28, 2005. We are also implementing Livelihood, Environmental Health and Disaster Preparedness Management programs to help families and communities to improve their live quality. We are looking for qualified and committed candidates to fill the following position on a fixed term contract basis.

Logistic Assistant (Ref Code: LAL)

Based in Lamno

Standard function description:

Assist Logistic Officer carry out procurements and logistic tasks in Lamno for the different sectors and departments of Canadian Red Cross.

Specific Duties

· To follow Canadian Red Cross standard procurement practices keeping records to full audit trail standard

· To assist Logistic officer to ensure that quotations are completed in time and that the requester is informed of results

· To ensure that requisitions are correctly filled by the requester, signed by examiners and correctly numbered and registered.

· To ensure that the validation process is respected, that acknowledge are sent to the requester and that follows up are done.

· Assist Logistic officer update and track the procurement process

· To ensure that Purchase Orders are issued, registered and followed up.

· To ensure that selection, registration and management of suppliers is accurate. To maintain a good relationship with suppliers.

· To ensure competitive bidding process including prices and quality

· To help Logistic officer To ensure a good receiving process including inspection on delivery and that the good receiving note is signed by concerned parties

· To Assist Logistic Officer keep good levels of inventory for assets needed for the office and houses.

· To update movable properties inventory and inform logistic officer case of modification.

· To assist logistic officer ensure that all purchased goods are of Canadian Red Cross standard and fit for the purpose and have appropriate inspection certificates as required.

· To help logistic officer control and maintain Canadian Red Cross standard practices for Federation vehicles

· Be responsible for monitoring the fuel/oil consumption by vehicle and produce report for the logistic officer on weekly basis

· Oversee and advise the logistic officer for preventive maintenance of vehicles

· To ensure correct vehicle usage procedures by drivers and make sure the daily check up is done before starting the engine

· to help the logistic officer on the operation of vehicles fleet, including daily/weekly needs and allocate vehicle use accordingly.

· To support, train and develop Delegates, Local and National Society staff as required.

· To produce regular, timely and accurate narrative and financial reports.

Minimum required knowledge & experience:

Y English: Functional

Y Self-supporting in computers (Word & Excel)

Y Formal education to secondary level

Experience: 3 years experience in procurement or purchasing and logistic tasks, experience of working for a humanitarian aid organization.

Please Notice: Applications should be sent to recruitment. id@redcross. ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Friday, February 15, 2008. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.

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